Proctors and Mentors
Student proctors live in each of the eight residence halls and Brighton Park Apartments and help create an environment of support and respect. They are HMC seniors who are members of the Dean of Students Office (DOS) staff. Proctors are trained in crisis intervention, counseling, first aid, CPR, conflict mediation, issues of diversity and multiculturalism, event programming, fire safety and disaster preparedness. They are available to discuss personal or academic matters, help students figure out what to do or who to see to resolve a problem and give students access to their rooms when they are locked out.
Mentors are the next level of support for students on campus. Mentors work with the proctors to welcome and integrate first-year students into the dorm and Mudd community. They also serve as peer advisors for both first-year students and sophomores on personal and academic issues.
Each dorm elects at least two dormitory presidents. Typically, one will serve as the representative to the Dormitory Affairs Council and the other will serve as a member of the ASHMC Council.
Responsibility for students’ living conditions on campus is shared between the Dean of Students Office and the Facilities and Maintenance Office (F&M). Generally, “people” issues are handled by DOS, while “building” issues are the province of F&M. Obviously, many situations apply to both areas and the two offices collaborate often. F&M manages the maintenance of all the residence halls and supervises the building attendants, groundskeepers and maintenance personnel. If residents have maintenance repairs or concerns, they should use the work order system. If you have questions on other campus life issues, you may contact Chris Sundberg, associate dean of students and dean of campus life, at firstname.lastname@example.org or 909.621.8757, or Theresa Lauer, senior director of operations and emergency preparedness, at email@example.com or 909.621.8226.
Dormitory Affairs Committee
Residents may participate in the overall residence hall governance through the Dormitory Affairs Committee (DAC). DAC consists of elected student chairs, a secretary, presidents of the nine residence facilities, representatives of the Dean of Students Office and a representative of F&M. The DAC co-chairs for 2013-2014 are Michael Saffron and Joey Klonowski.
Guests are non-HMC students or non-enrolled HMC students. Residents may host a guest for a maximum of two nights per week. First, the host must gain approval in advance for her/his guest’s visit from her/his roommate and suitemates. The host should also notify her/his proctor of the identity of the guest and the duration of the visit, in case of an emergency. Hosts are responsible and accountable for their guests’ behavior while on campus. HMC residents may not host other HMC students as guests during “early arrival” times prior to the beginning of semesters.
Keys, Card Readers and ID Cards
F&M will issue each resident a key to his or her room at the beginning of the year. Residents of rooms that open directly to the exterior of the dorm and are not equipped with card swipes (North, West, Atwood efficiencies and column doubles and Linde and Sontag apartments) are required to return keys to F&M at the beginning of Winter Break. Students in the Brighton Park apartments may keep their keys. The campus and off-campus apartments are completely closed to students living on campus during Winter Break (except authorized intercollegiate athletes, approved off-campus winter housing petitioners and a few others returning early). Since these rooms have direct access to the outdoors, the return of keys is necessary to ensure the security of everyone’s possessions during break. All residents are required to return keys to F&M at the end of the academic year. Students in Brighton Park return their keys to the apartment complex offices. Failure to return dorm keys will result in the resident being charged for the re-key of their room. The charge is $150 per missing key issued to the resident. For the safety of each resident, no exceptions will be made.
You should carry your keys with you at all times and report lost or stolen keys immediately to F&M. These keys may not be copied or transferred. Proctors have master keys to all dorm rooms in case of accidental lockouts or for emergencies. Summer residents are subject to the same regulations as during the regular academic year.
Card readers have been installed on all doors in East, suite entrances in Linde, Sontag and South, and the Ls in Case. These provide greater security for student living areas, along with 24-hour access to dorm common areas, the Linde Activities Center computer room, the Platt Campus Center, and the academic complex (via Parsons and Keck doors). Swipe and proximity authorization is coded on your student ID card, along with your dining plan and library access. The default is that only students living behind a door will be initially coded with access to that space. If you want to allow other students access to your suite, see the housing page for information on how to add access for guests. Each suite can give swipe access to only 10n people, where n is the number of people living in the suite. Proctor suites are the exception to this restriction. If you lose your ID card, let F&M know as soon as possible. Your ID card will then be deactivated. You’ll need to get a new ID card from the Claremont Card Center. The cost to replace an ID card is $10. The new card must be brought back to F&M to be re-encoded for housing access. If your ID card is damaged, you may take the pieces to the Card Center and get a new ID for free.